[PhiladelphiaDANCE.org Listserv] Use of The Listserv - PLEAS READ

PhiladelphiaDANCE.org philadelphiadance at gmail.com
Fri Feb 21 12:10:34 EST 2020


*PhiladelphiaDANCE.orgGUIDELINES FOR THE USE OF THE PhiladelphiaDANCE.org
LISTSERV**updated 10/1/2019*


*OWNERSHIP & USE*The PhiladelphiaDANCE.org listserv is exclusively owned,
operated and funded by PhiladelphiaDANCE.org, a 501 C 3 Pennsylvania
registered non-profit. Use of the listserv is provided to the Philadelphia
dance community without charge. The PhiladelphiaDance.org listserv is
intended to serve as means to communicate events, news and items of
interest to its membership. *This listserv is not intended to be used as a
discussion board*. Subscribers are expected to exercise both common sense
and courtesy in the messages they transmit over the listserv. Please do not
use the listserv to defame or disparage a member or any other person.
Defamatory, harassing, sexist, racist, obscene, and other offensive
communications are not acceptable. If you disagree with someone else's
ideas, please communicate with the other person directly. Do not
misrepresent yourself, or in any other way conceal your identity, or post
anonymous messages on the listserv. PhiladelphiaDANCE.org reserves the
right to remove members from the listserv for any behavior it deems as
inappropriate. Appeals of such decisions may be made directly to
philadelphiadance at gmail.com. Membership to the listserv is not a right of
the individual.

*DISCLAIMER*
Comments posted to the listserv do not reflect the opinions of
PhiladelphiaDANCE.org. PhiladelphiaDANCE.org does not endorse any post made
to the system and we are not responsible for any statement, opinion, advice
given or made. *If you do not agree to the rules set forth, please do not
use this service. Use of service is acknowledgment and agreement to terms
of use.*

*COPYRIGHT*
List subscribers, owners, and all others with list posting privileges are
expected to observe all applicable copyright restrictions when posting any
material that is not their own. The use of a mailing list to distribute any
material (including binary files) in violation of copyright or licensing is
strictly prohibited.


*LISTSERV MARKET*Please note that the 2600+ members of the listserv are
primarily fellow members of the dance community, as well as related
performing arts community in Philadelphia. Please keep this in mind and
tailor your posts accordingly.

*MEMBERSHIP*
*Membership to the listerv is FREE*. However, in light of recent issues
with spam complaints from major ISPs, membership will only be accepted from
qualified applicants. You MUST provide your full name when signing up for
the listserv. We must be able to verify that you are a member of the dance
community or performing arts community in the region. If we can not verify
your status, your application will be rejected. You may appeal this
decision by providing evidence to the contrary.

*UNSUBSCRIBE*
You can unsubscribe at any time by simply gouing to the listserv's main
page at
http://philadelphiadance.org/mailman/listinfo/listserv_philadelphiadance.org
you
may also send an email request to philadelphiadance at gmail.com. Such
requests are fulfilled with in 24 hours or less of the request being made.
The unsubscribe link is made available in all listserv posts as the bottom
of the email. *Subscribing and unsubscribing on a regular basis just to
make posts is prohibited will result in your email address being blocked by
the listserv.*

*RESTRICTION OF NON-MEMBER POSTS*
*After considerable evaluation and in an effort to prevent spam issues that
have arisen, it has been decided to no longer accept posts to the listerv
from non-members. *A few exceptions will be made for information provided
to the dance community that is deemed to be of significance to a wider
audience (NOT included in this category are promotions of performances or
classes. INCLUDED would be advocacy issues, grants available, residency
programs, etc.)

*PRIVACY*
We do not share your email address with any other third parties. The
listserv is hosted and maintained by Delaware Valley On Line. A copy of the
privacy policy may be found at http://www.dvol.com/policy/privacy.html

*INDIVIDUAL EMAILS OR DAILY DIGEST*
The listserv tends to average about 15-30 emails per week. When signing up
for service you have an option to receive individual emails or a daily
digest.* If you do NOT want a high volume of email from us, it is strongly
suggested that you sign up for the daily digest.* If at any time, you wish
to change your delivery method, simply send an email to
philadelphiadance at gmail.com with your request. Please note that while the
daily digest is just that, if there is a high volume of emails all on one
day, you may receive more than one digest in a day as there is a general
size restriction for emails. When that size restriction has been met, an
email is automatically sent.


*MODERATION OF POSTS*Please note that all posts are moderated and reviewed
for format and appropriate content. The listserv software does not allow us
to edit posts, only to approve or reject posts.
While posts usually go out within one three hours of receipt, they may be
held for up to 24 hours depending on current volume to the listserv.
It is strongly recommended that if you post is time sensitive or dated that
you allow at least 24-48 hours for transmission.

*Important - Please note you will NOT receive a copy of your own post. If a
post does not pass the moderation cue, you will be sent an email with the
reason for the rejection.We reserve the sole right to approve, reject or
discard any post sent to the listserv for any reason.*

*FREQUENCY OF POSTS*
We are all bombarded by tons of information on a daily basis. So it is
important not to have the listserv be perceived as spam or simply ignored
because of too many postings.

*Too Many Posts In One Day* - It is recommended that if you see a lot of
posts on any given day, that you post your message at another time or date.
All too often everyone tends to post on a Monday or Tuesday, all at the
same time. This causes an overload of information to the reader and your
email is more likely to be ignored.

*Consolidate Your Posts* - If you have three different events running in a
given week, do NOT send out three separate posts to the listserv. Instead,
consoliudate your posts in to one! eg// XYZ schedule of events this week.
Sending multiple posts all at the same time will automatically result in
only one post being sent and the others being rejected.

*Class Announcements* - *Duplicate posts sent with in 14 days of each other
are automatically discarded to prevent spam*. Do NOT use the listserv to
administer your class! A single post to advertise a new class offering is
sufficient. Wekely posts of the same class announcement/schedule or class
cancelation messages is prohibited. We suggest using the Class Calendar at
http://www.philadelphiadance.org/classes/

*Performance Announcements* - *Duplicate posts sent with in 10 days of each
other are automatically discarded to prevent spam*. We suggest you only do
2 performance announcements - one in advance and one closer to your date.
Sending announcements 3-4 times in the same week of yoru show is viewed as
spam and prohibited. We suggest using the Dance Calendar as well for
announcements as these are included in the weekly eNewsletter as well -
http://www.philadelphiadance.org/calendar/



*HOW TO POST (Please read!!!!)*1. *Simply send an email to
listserv at philadelphiadance.org <listserv at philadelphiadance.org>*

2. *SUBJECT LINES - Subject line of email must be filled out and be clear.* Do
not leave blank or your post will automatically be deleted by the system.
The subject line should be short and to the point, indicating what the post
is about. Eg// Performance 4/12 by XYZ Dance Company or New Modern Dance
Class Forming. Do not make the subject lines extremely lengthy - *limit to
50-60 characters*. *Do not put subject lines in all capital letters.** Do
not use eclamatioon marks or other symbols in subject lines as these tend
to be marked as spam by most systems.*

3. *When you send to the listserv, your message as formatted is exactly
what goes out.* Please *do not* send notes with the email to the listserv.
Example, do not put in your post messages like – "can you send this out on
the listserv", "please post this when you get a chance", "is this ok to
send out on the listserv?". If you have questions about a post or using the
listserv – send them to philadelphiadance at gmail.com and not the listserv
itself.

4. *Remove elaborate signatures or footers.* Please remove any
organizational or advertising signatures that may be contained in your
email. We realize that some signatures (example - yahoo mail) can not be
removed and have allowed for them to be accepted by the system.

5. *Do NOT have the listserv address as part of your own mass emailers*.
Messages which contain cc or bcc fields with multiple email addresses will
be rejected to prevent spamming. You must send a UNIQUE email to the
listserv.

6.* Do NOT have the listserv be part of your own mailing lists through such
professional services as constant contact, mailchimp, patron mail, etc. *These
will be automaitically rejected as they contain tracking code which our
users have not agreed upon.


*MESSAGE FORMAT*The best format for your listserv post is a plain text
message. All users, regardless of their email systems, can read this. Some
of you prefer to enhance you messages using html (formatting similar to a
web page). This can also go out but when you send your email, you must
allow for it to be in both text and html formats. If it is only sent as
html, you will loose over half your audience or your message may appear to
be blank to the recipient.


*ATTACHMENTS*The listserv by its setup strips most attachments from posts
sent to it. I have made exceptions for sending pictures in .jpg and .gif
formats. I am also selectively allowing for pdf and word doc files.
*Attachments
should be under 5mgs in size* so as not to jam up most users mailboxes. You
should reduce photo sizes before sending them. *Do NOT send high resolution
photos through the listserv, your post will be rejected.*

*Important– do NOT just send an attachment. You MUST still have a message
in the body of your email *or it will not go out. All attachments are
scanned for virus, malware, scripts and illegal characters. If the system
does not like the formatting, it is automatically deleted. I do not have
control of this as it is built in to protect the server!


*ATTACHING PHOTOS*Photos sent as an attachment or inline to a listserv post
should be no more than 72dpi (low resolution). Image size should not be
more than 600px in legth or width. *DO NOT send high resolution photos
through the listserv, your post will be rejected.*
Simply draging the corners of an image to make it smaller, does not reduce
actual file size - you must use a program like photoshop to actually reduce
photo size.


*ACCEPTABLE POSTS*This is by no means a complete list and we try to give a
very wide lattitude with minimal censorship...
1. Performance announcements, upcoming shows, new works, dance festivals,
dance events.
2. Announcements of master classes, workshops, new classes forming.
3. Dance issues, advocacy for the arts, funding issues, etc.
4. Deadline reminders for grants, sign ups for participation in programs,
other dance related programs.
5. Informational pieces - general announcements, reading recommendations,
etc.


*RESTRICTED POSTS*The following posts are restricted from going out on the
server…
1. Selling of products or services (performance or class announcements are
not included in the rule). These should be submitted to the dance forums (
http://www.philadelphiadance.org/danceforums
<http://www.philadelphiadance.org/danceforums/index.php>) and not the
listserv.
2. Management of dance classes. We do not mind posts to initially
advertise/promote your class and prefer that these originate from the
instructor or organizer as opposed to a thrid party recommendation.
However, the listserv should not be used for class cancellations and
announcements and other management issues.
3. Personal messages. ( You would be surprised what is sent through! Sorry
we do not do birthday announcements.)
4. Messages which contain cc or bcc fields with multiple email addresses.
Please do not put the listserv address as part of your other emailers or
emailing campaigns.
5. Solicitations to join other mailing lists. Sorry, but you need to
develop your own list and contacts.

*MORE INFORMATION OR CLARIFICATION*
Please feel free to email with questions to philadelphiadance at gmail.com or
fill out a tech support ticket at http://www.philadelphiadance.org/support/

-- 


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twitter] <http://twitter.com/phillydance> [image: linkedin]
<https://www.linkedin.com/in/stevenweisz/> [image: instagram]
<https://www.instagram.com/philadelphiadance/> Steven Weisz (he/him)

Founder

PhiladelphiaDANCE.org | The Dance Journal

Supporting Dance & The Arts in Philadelphia since 2005
484-469-0288
philadelphiadance at gmail.com
www.PhiladelphiaDANCE.org <https://www.philadelphiadance.org/>


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